16. SECRETARY
16.1 Appointment
(a) The Secretary will be appointed by the Board on the recommendation of the Chief Executive Officer.
(b) The Secretary will hold as minimum qualifications a Certificate in Governance for Non Profits issued by the Governance Institute of Australia (or similar registered training organisation) or an equivalent qualification.
(c) In the event of the resignation of the Secretary from the Company and pending the appointment of a new Secretary the Chief Executive Officer is to perform the duties of Secretary.
16.2 Obligations of Secretary
The Secretary shall:
(a) arrange to keep minutes of the resolutions and proceedings of each General Meeting and each Board meeting in books provided for that purpose, together with a record of the names of persons present at meetings;
(b) arrange to retain copies of all Board papers and if in electronic form to be kept and backed up on separate medium on separate systems;
(c) shall collect and receive all monies due to the Board and make all payments on behalf of the Board;
(d) shall keep correct accounts and books showing the financial affairs of the Board with full details of all receipts and expenditure connected with the activities of the Board; and
(e) prepare and file on behalf of the Board all Company returns required by the Corporations Act.
